Adding Pictures & Advanced Product Settings
Beautify your POS with a pic of that amazing Eggs Benny. And whether you are needing to clean up your stock sheet (because you don't count Lattes on your stocktake) or, just needing to update your Cost of Goods pricing - you have come to the right place.
What's in this guide?
Cost Price (aka Cost of Goods Price)
Before you begin
Before you start looking at editing these settings - you need to have added some products - Check out our guide to Add and Manage your Products
To open the settings page for your products, click on the cog wheel on the right or, the image or initials on the left (as seen below).
Add a Picture to your Product
1. Click on the image or initials on the right side of the Products Info page
2. Search for the image on your computer
3. Crop image as needed and click save. Voila!
Advanced Product Settings
When you open up the product settings page, you will find several tabs along the top of the page;
Product Info - Covered below
Variants - How to create variants is covered in our Creating Variants Guide
Accounting - Covered below (note. this is not to do with your Accounting Package)
Inventory - For creating recipes and purchase quantities.
Option Sets - How to create meal combos or modifier groups - our guide on Creating Option Sets will help
Product info
Product Number
A field often used for custom integrations such as e-Commerce. Not use by Kounta, however, this field is searchable from the POS - so could be used for a SKU code.
Product Name
The name you gave your product/modifier. No two names can be the same. These names will also print on Tax Receipts and Production Dockets and, will show on your Purchase orders or Stocktake sheets - so choose your names wisely.
Your staff can search for this name description using the search bar in Kounta POS.
Barcode
Need to use a barcode? Then this is the field for you. Used in conjunction with a barcode scanner or just manually entered in the search bar on the Kounta POS to find your products with ease.
If you have a lot of products and, are tech-savvy, you might find it easier to Bulk import your product list to save time
Description
Full description of the product. This function will be utilised in the future, allowing users direct access to additional information whenever they need it.
Tags
Need granular reporting? To split your products into groups based on supplier or location for easier stocktaking? Then tags are the answer for you. You can tag an item as many times as you want, simply separate each tag with a space when typing. Tags are used to search on POS, filter reports and filter stocktakes.
Sell Price
A company-wide sell price for this product. If you need to change the prices for each site Price Lists are what you need.
Variable pricing can also be set here. Simply enable Variable Pricing, set a minimum and maximum price, and your staff can provide as needed.
Sell Tax
The specific Tax Type you are selling this product with. If you need a tax that is not on this list, you can Manage your taxes in Kounta back office
Variable Price Prompt
You sell Market Price, Open Food or simply just a product that has a price changing each time, then the Variable Price Prompt is for you - simply toggle this to Yes and choose the price range.
Pro Tip - the fixed Sell Price above needs to fall into this range.
Cost Price
aka Cost of Goods. A company-wide fixed cost price for this product. If you are using Kounta Inventory to purchase stock then your products will use the Average Stock Price (see below).
Cost Tax
The specific Tax Type you are buying this product with. If you need a tax that is not on this list, you can Manage your taxes in Kounta back office
Average Cost Price ($)
Average Cost Price is calculated from the last 30 days of purchase orders
Make this product a modifier
Remember when we discussed a Modifier when we were adding our products to Kounta?
To jog your memory a modifier is a common change to the product(s) that your customers might request (but generally aren't sold solo) - soy milk for coffee or rare for that cut of steak
Print Production Docket
You probably don't need to toggle this. This toggle will control whether or not this product will print on your production dockets - no matter what your Production Printing settings are.
Pro Tip - Use this Print Production setting with great caution.
Variable Quantity Prompt
Do you sell coffee beans by the kg? Or function packages per person? Then this could be right up your alley - this will prompt your staff for a quantity every time it is sold. Simply toggle this to Yes to turn this feature on for this product.
Product Management
Sites
Choose which sites this product will be available for. This option is only used where there is more than one store under your Kounta company.
Categories
Check the box to show this product in your favourite categories on the Kpounta POS screen. Need help adding categories? Check out our guide on Adding Categories to your POS Screen
Pro Tip - Categorise your products to make them easy to find on the POS screen
Accounting
Some of our customers are still using our old Accounting Package Integrations - but for you dear reader, you can ignore the three sections titled;
" Cost of Sales Account "
" Income Account for Tracking Sales "
" Asset Account for Item Inventory "
What we want to look at is the three toggles below;
I Buy This Item This will allow you to order this product from your Suppliers using the Purchase Orders in the Kounta back office.
Pro Tip - Turn this off for items you make in store that are not purchased from suppliers
I Sell This Item
This will allow your staff to sell this product on the POS
Pro Tip - Turn this off for your raw ingredients and products that you do not sell
I Stock This Item
This will allow you to stock count this product and manage stock levels with Kounta Inventory.
Pro Tip - Turn this off for your products that are sold but you do not count - ie Coffees
Frequently Asked Questions
How do I add a picture to my items on the POS?
You've got it - just scroll down for our Add a Picture to your Product section below
How do I see what my GP% is?
While you can update your cost price on this page, you need to check out our Sales By Report to report on this figure.
How do I create variants?
Our guide on Creating Variants should help.
What if I get stuck?
Hospitality doesn’t sleep - so neither do we. Our Support runs on Hospo time - 24/7
What's my next step?
Well, that was easy. Now let's look at tweaking those products;
Have you set up your Meal Combos yet? If not, you can see how easy this is using our Option Sets feature.
Need to add recipes or stock levels to your products? - Enable Inventory addon to get started
Tech Savvy and can work your way around a CSV sheet? - You might find it easier to Bulk edit these product settings to save time