Whenever you need to set up time-based price changes like Happy Hour or deals like Buy 1 Get 1 Free, you can use the Automatic Promotions add-on. The Price Lists Add-on discussed in this guide is sometimes used as an alternative to Automatic Promotions IF the discount is NOT A FIXED percentage or amount. To better decide which add-on to use, refer to the image below.
Note - If, instead, you are looking for price adjustments that staff can manually choose when making a sale, check out our Price Adjustment Add-on.
Note - If you need to configure site-specific product pricing (e.g. pricing based on location) and site-specific product availability, we have a separate guide for site-specific products and pricing.
This guide covers how to use the Price List add-on for Happy Hour Rates and similar deals given the promo conditions discussed above.
What's in this guide?
Enable Price Lists add-on
1. From the Add-ons Page in Kounta Back Office, find the Price Lists Add-on
2. Enable this Add-on by clicking on the orange Enable Price Lists button
Create Price List
1. Under Sites from the Kounta Back Office, select Pricing
You will find that you already have an existing default price list called Company Price - this is the pricing you gave all your products when they were added.
2. Select Create Price List
3. Enter a name for your new Price List
4. Select Create
5. Once you are on the newly created price list (which will automatically open once created), use the search bar to find the products or just scroll through the list to find the products you need
6. In the Price column, enter the new sell price
The Company Price column is here for reference - this is the pricing you gave all your products when they were added. If you leave the Price column empty, the product will retain the Company Price
Note - Price lists will change the standard company pricing of your main products - it will not change the prices of Options within Option Sets, these need to be manually updated.
You can also apply bulk price changes by a $ or % amount by ticking the checkboxes then tapping the Bulk Options dropdown like so:
Reset pricing - removes the new price assigned to the product.
Change pricing - allows you to add or deduct a dollar amount or percentage from the default price.
Activate Price List
7. After the new prices have been entered, select Rules
Standard price list for this site, by default, would be the Company Price. This is the price that the products will have unless another price list is activated.
8. Select Add New Rule and you will see this dialogue box
For time-based price changes (e.g. Happy hour, weekend pricing) - assign what price list activates on what day and time (such as the example below)
Note - For time-based price lists, if you need to select specific days of the week (e.g. just Thursdays and Fridays), you will need to create one rule for each
9. Select Save & Apply and you’re done. It’s that easy.
Note - When a price list rule is triggered, the POS will display a green bar along the top of the POS screen letting your staff know that it's time to change prices - they need only to tap the green bar for the price list to activate
Support Tip - If your new price list has not automatically applied, check that you are online, and if needed perform a manual sync to ensure that the new pricing is enabled/disabled.
Frequently Asked Questions
How do I set up time-based price changes for specific days of the week?
You can set your price lists to automatically apply to either specific days of the week, specific hours of the day, or both. The section on activating price lists has the steps to follow.
Can I apply price changes in bulk?
You sure can. It’s super easy too. The section above on bulk editing will walk you through the steps.
What's my next step?
Did you know that you can set up our Automatic Promotions add-on for automatic discounts or promotions like buy one, get one free? For more one-off discounts that your staff can manually add, you may also want to check out our Price Adjustments add-on.
Are you looking to set up credit card and debit card payments? Kounta can integrate with various EFTPOS systems which translates to faster (and more accurate) transactions with less mistakes when keying in orders.