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Integration - Deputy

Integrations - Deputy


Deputy is a cloud-based all-in-one employee scheduling, time & attendance, tasking, payroll, and communication platform. Create rosters in minutes and notify your staff via SMS, email, or the Deputy mobile app.

Connect Deputy with Lightspeed in just a few clicks. Staff can clock in and out on Lightspeed and this automatically updates their Deputy timesheets. Sync your sales data from Lightspeed and gain greater insight on sales trends and labor metrics.

This guide covers how to integrate your Lightspeed to Deputy and the fundamental settings you’d need.



What's in this guide?


Before you begin

Enable the Deputy Integration

Add employees, sync timesheet, and import sales data

Sync / Edit your integration settings

Frequently Asked Questions


Before you begin


Setting up your Lightspeed - Deputy Integration is fast and easy. But first, you would need:

Note - If you encounter any issues with settings from the Deputy page, the Deputy Support Team will be able to help. You can reach them via chat on their website, or via phone:
  • Australia - 1300 DEPUTY (337889)
  • US - +1 855 633 7889
  • UK - 020 3150 1149


Enable the Deputy Integration


1. From the Add-ons Page in Lightspeed Back Office, find the Deputy add-on



2. Enable this Add-on by clicking on the orange Enable Deputy button



3. Once Deputy is enabled, select Configuration - this will take you to your Deputy page if you’re signed in or to the login page




4. Once you are logged in on your Deputy, select Locations




5. Select Notifications & Integrations then select Lightspeed from the list of services


Note - If you can NOT find Lightspeed from the list, select Edit Services on the upper right side and you will be taken to this page




6. After ticking Lightspeed, select Continue


Add employees, sync timesheet, and import sales data


7. After accomplishing the previous steps above, you will be taken to this list. Scroll down and look for Lightspeed - you will find three options;



  • New User - This will sync new (and existing) employee data from Lightspeed to Deputy - so that when an employee is added as a user on Lightspeed (link), this will reflect on Deputy
Note - After staff get the invite and create their account on Lightspeed, you would need to navigate back to the People page in Deputy and invite the new employee to join Deputy
  • New Order - This will allow data from Lightspeed sales to be synced with Deputy’s stats graph. This gives insight on scheduling, labor cost, and sales volume.
  • Timesheet - This will sync the data from Lightspeed’s Time & Attendance (which tracks employee clock-ins from Lightspeed) to Deputy - thereby populating Deputy’s Timesheet


8. Select Authorize for all three for the full integration.

When you see the dialogue box following each authorization, make sure that the correct company is selected - then select Grant Access



9. After granting access, you will be taken to these Integration settings pages - finetune the settings such as which of Lightspeed’s sites, Deputy departments, etc - then select Save


For New User:



For New Order:



For Timesheet:



Well, that was easy! In the next section, we’ll discuss how to edit these settings and sync data between Lightspeed and Deputy


Sync / Edit your integration settings


1. From the same Notifications & Integrations page under Locations in Deputy, select Edit beside the Lightspeed integration you want to edit




2. From here, you will be able to:

  • Revisit earlier settings - which Lightspeed sites, what Deputy department/area
  • Enable or disable the integration - toggle this on or off
  • Sync or refresh data - select Run Now



Frequently Asked Questions


How much does it cost?

Integrating Lightspeed with your Deputy account comes at no additional fee. However, you would need an account with Deputy which has its own pricing


Can I test this integration on Deputy’s free trial?

If you are still giving Deputy a try, you will be able to see how it would work with your Lightspeed by following the steps above. For this, you’d need a paid Lightspeed plan.


Can I plan the employee schedules from Lightspeed?

You would need to plot the schedule from Deputy. The role of Lightspeed is it captures employee clock ins and sales volume. Sales volume can be used as a basis for effective scheduling or for analysing labor cost - while clock ins will go straight into the Deputy timesheets.


What's my next step?


Have you added in your staff? When you add your staff to Lightspeed, they can use their PINs to clock in & out through the LightspeedTime & Attendance add-on. Then if you integrate a software like Deputy, you’ll be able to import timesheets from Lightspeed. Too easy.



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