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Integration - MYOB Essentials

Michael -

ATTENTION: This integration is currently being phased out, existing customers already using it can continue to do so, however new customers will need to move across to the new integration we are implementing here:  MYOB Essentials Integration

What it Does

The integration will create a single Invoice that combines the various income, payments and adjustments to represent a single period of trade corresponding to a 'Finalised Takings Report' in Kounta

Each exported Takings will balance out to $0 outstanding and will update the necessary credits and debits to each of the accounts configured below

Enabling the MYOB Essentials Add On

  1. Go to Sites

  2. Select the relevant Site

  3. Go to Add Ons

  4. Select MYOB Essentials

  5. Tap Enable

 Connecting MYOB Essentials

If you are using MYOB Kounta you may need to head to to log out of your current MYOB Account before connecting a different MYOB Account to MYOB Kounta.

  1. Tap Connect to MYOB 

  2. Login with an MYOB Account

  3. Select the relevant Business

Configuring Tax Types For MYOB Essentials

When connecting Kounta with MYOB Essentials you will need to ensure you tax type correlate with the tax types used in your Essentials account.

The configuration is setup by default for Australian tax types. 

This can be found via

  1. Go to Sites

  2. Select the relevant Site

  3. Go to Add Ons

  4. Select MYOB Essentials

  5. Tap Configuration

  6. Select MYOB Tax Types

For Australian companies see below.

Configuring your Account Codes

Next step is to map your accounts.

  1. Go to Sites

  2. Select the relevant Site

  3. Go to Add Ons

  4. Select MYOB Essentials

  5. Tap Configuration

  6. Select the relevant accounts to map up to your MYOB Accounts List

- Default Sales Income Accounts 
Where we declare all of your recorded sales

- Default Clearing Account 
Where we declared all of your counted money

- Cash In Account
Where we declare any additional non-income monies being added to your counted amounts

- Cash Out Account 
Where we declare any expense/reduction in monies from your counted amounts 

- Balance Account 
Where we declare any variance between your recorded sales and counted monies

- Sales Expense Account 
Where we declare the Cost of Goods sold for the Products sold on the takings record.

- Prepayments Account
When you process payments against an account or lay-by order we currently account for this as a 'pre-payment' to balance the additional amounts that will show in your Clearing Accounts. Once the order is fully paid, we convert the prepayments to income for that sale.
This is typically setup as a Current Liability, note we write this as a credit ie $10 cash payment would add +$10 to your Prepayments Account and -$10 to your Cash clearing account.

- Tips Account
Where we declare any Tips applied to transactions. You will also be given the option to withdraw Tips as cash that will generate a cash out record for amount of tips received. 

Exporting to MYOB Essentials

Once setup tap Export to MYOB  to see a list of exportable Takings Reports.


Tap the export icon  to export the Z-Report to MYOB Essentials.

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