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Tracking your float & petty cash with Money In/Out

 

If you are tracking your float in and out each day, need to take some petty cash or, pay for a delivery - then these can all be tracked easily under the Money In/Out function.

 

These will also be synced to your Accounting package if you have the connection enabled

 

 


What's in this guide?

 

End of day takings / Reconciliation

Enter your Float IN

Petty Cash

Enter your Float Out 

View Money In/Out Report

Frequently Asked Questions

 


End of day takings / Reconciliation

 

You might call it your takings, cash up, z-read or reconciliation. This can all be handled seamlessly from the Kounta POS and we have a guide (& a video) to walk you through the steps to finalise your takings with Kounta and check for cash variances.

 


Enter your Float In

 

1. To enter your float in for the day - select Money In/Out from the POS menu in the top left.

trading__money_in_out.PNG

Note - the elegant & power-saving dark mode is now available on Kounta POS. Check out this guide on how you can activate it.

2. Enter the float amount you counted - add a note and choose Money IN

float_in.png

 

 


Petty Cash

 

If throughout the day you need to run to the store for supplies or pay for a delivery from petty cash, open the Money In/Out menu type in how much money you are taking from the till, enter a note and select Money Out.

petty_cash_moneyinout.png

 


Enter your Float Out

 

Just before you start to count your cash for the end of day, you need to now take your float out so that you have it ready for tomorrow morning.

 

Open the Money In/Out menu enter in your float amount - type a note and save as Money Out

float_out.png

 


View Money In/Out Report 

 

For this, we'll be looking at the reconciliation report (and dashboard) - since money in/out is a component of this. 

Note - The reconciliation reports are point-to-point and therefore differs from the sales reports. The reconciliation reports will be generated based on when you last did takings. If, for example, you do takings every two days, then the reports will be for that duration of two days.

 

Using Kounta Insights

Kounta Insights analyses your data and serves it to you in simple, bite-sized dashboards.

Cash movement can be easily tracked from the Kounta Reconciliations Dashboards on Kounta Insights. These dashboards include data on cash movement from Money In/Out along with Payments, Tips, Refunds, and etc. - so that you have a clear picture of where the money goes and be better able to minimise variances.

As you view the Reconciliations Dashboards, Money In/Out will fall under the columns Other money in and Other money withdrawn. We've covered a tour of the Reconciliations Dashboard in this guide.

 

In Back Office 

You can also view money ins/outs in your reconciliation report from Back Office.

1. Under Reports from the Kounta Back Office, select Reconciliation
Use the filter to display reports based on timeframe, site, staff, or register.

2. Select the eye icon to view the report

3. Select the Money In/Out tab

 

money_in_out_reconciliation.png

 

On the Point of Sale

You can also view money ins and outs from the Money History on the Point of Sale

1. Select the Menu button on the left-hand corner

2. Select Money In/Out

3. Select Money History

 

money_history.png

 

 

 


Frequently Asked Questions

 

Do I need to grant special permission for my staff to finalise takings and record Money In/Out?

Yes. Staff must be granted the permission from the People Page under Advanced POS Permissions.

 


What's my next step?

 

You might call it your takings, cash up, z-read or reconciliation. This can all be handled seamlessly from the Kounta POS and we have a guide (& a video) to walk you through the steps to finalise your takings with Kounta and check for cash variances.

 

Have you added in your staff? Not only is this necessary for them to track Money In/Out and finalise takings - adding in your staff can also help you monitor attendance and track performance on Kounta.

 

 

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