Unlock new customer segments by accepting QR Code payments at your venue. With Alipay, you can easily take payments from Chinese tourists (and residents) - without the need for a Chinese bank account.
Alipay has a native integration with (via Omipay), providing a fast and secure way to accept QR code payments. This guide will walk you through the steps of enabling this add-on and processing a sale paid via Alipay.
Still looking around for a Payments solution? Lightspeed POS and Lightspeed Payments are now a unified platform. Get started with Lightspeed Payments here.
What's in this guide?
Before you begin
You will need:
- Access to your Back Office
- Your POS device
- Stable Internet connection
- An Omipay merchant account
Sending an application to Omipay (for Lightspeedcustomers)
Note - It is recommended that you complete one application form per site - as each application form requires a unique street address, ABN, and bank account (for payments to be dispersed to).
2. You will receive an email from us containing the Merchant Agreement & Application Form. This will be sent to you for digital signing.
Note - The waiting time after this step will only be 1 - 2 weeks.
3. Once your application is approved, you will be sent an email with your login details and an SMS with a temporary password.
Enable the Omipay QR Code Payment Integration
1. From the Add-ons Page in Lightspeed Back Office, find the Alipay add-on.
2. Enable the add-on by selecting on the orange Enable Alipay button
3. After enabling the add-on, select Configuration (see image below)
4. Enter your Merchant Number and Secret Key. You can find these on your Omipay account. Then select Save.
Note - You can use the same credentials for both Alipay and WeChat Pay. However, if you have multiple sites or stores, you would need to use a different set of credentials for each site. This is because each application form requires a unique street address, ABN, and bank account (for payments to be dispersed to).
Once you're done, you can start processing sales with this payment type.
Process a Sale with a QR Code Payment
Processing a sale with this payment type is the same seamless experience as other payment types on Lightspeed POS This is covered in our guide on Processing Sales with POS.
After you’ve processed the sale, this is what you’ll do:
1. After selecting Check Out, all you need to do is select the logo of Alipay.
2. Alipay will generate a QR code that the customer can scan with their app. After scanning, the order will be paid. If you have Lightspeed display enabled, your customer-facing screen will show the QR code to the customer for scanning.
It's that easy!
Frequently Asked Questions
Can I use Alipay even if I’m not in China?
You can set up a merchant account with Omipay even if you are not operating your business in China. However, Omipay is only available to Australian merchants for now.
How much will this integration cost?
A transaction fee may apply if you choose to use the Alipay Payment integration with Lightspeed POS.
Can I refund a sale paid via Alipay on Lightspeed?
If an order is paid via QR payment and would need to be refunded (fully or partially) on Lightspeed, the refund would need to be given via another payment type (e.g. Cash, Kounta Gift Card.)
If you would like to see how easy it is to process refunds on Lightspeed, you can refer to our guide on how process refunds & voids.
Can I refund a sale paid via Alipay directly?
Some customers may insist that the funds be sent back to their Alipay. For this, take note of these two steps:
1. You’d need to first process the refund on Omipay - find the steps in the Omipay - User manual which you’ll receive once your application is approved.
2. To record this refund on Lightspeed for reconciliation and reporting, you also need to refund the sale from POS. You can refund the item to a manually created payment type that you can name Alipay - Refund to avoid confusion.
Note - These payment types would only be used at the stage of the POS refund where you are asked the mode of the refund. (see image below)
Are QR code payments included in my reconciliation?
QR code payments via Alipay are automatically reconciled - meaning you don’t need to enter the amount. Upon reconciliation, amounts are already logged for you.
We recommend that reconciliation be done daily or at the end of every shift. This way, you can minimise the likelihood of untraced revenue variances. Our walkthrough on finalising your end of day takings will show you the steps!
How do I report on Sales by Payment Type?
On the Payments dashboard of Lightspeed Insights, you’ll be able to view the breakdown of payment types processed within a chosen period. This dashboard shows you the performance and historical trends of payment types you have.
A more basic and tabular report, the Sales Summary by Payment Mean Report can also be found in Back Office.