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Creating Recipes - Made to Order & Batches

Kounta Produce is here to take human error out of your prep and production. Now you’ll have a central place to manage ongoing/scheduled prep recipes and their costs. You’ll also get automatic inventory updates. If you’d like to know more about what Kounta Produce can do for you, check out our guide, Welcome to Kounta Produce.

Now let’s start talking about the vital (and fun) first step: adding your recipes.

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What’s in this guide?

Before you begin

Creating the Recipe

Made to order or In batches?
Units of Measure (UOM)

Accurately track stock levels using servings for sauces, pasta, etc.

Frequently Asked Questions

 


Before you begin

You would need:

 


Creating the Recipe

You can create recipes for individual products and batch recipes from the Recipes tab of Kounta Produce. 

1. Once you’re on the Recipes tab, select Create a Recipe

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2. Now you will see a list of all your Products. 

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3. Find what you need by scrolling or searching at the top. Select Create a recipe to start or edit this a product's recipe.



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Note: After you save a recipe, the Product will be set to “Made here” instead of “Purchased”



 

1. Choose if a Recipe is

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or

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 (More on this here)

 

2.. Now let’s add the ingredients!

Use the search bar under INGREDIENTS to enter the ingredients of your product. At the same time, you can also enter the QTY in the next box. (see image below) The default quantity is in “Units” - if you need to change this too, we’ll discuss Units of Measure further down this guide.

 

3. Select Add ingredient to add more to the list of ingredients.

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4. You can search for existing Products

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     or Create a new Product to add it to your Product List
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Note: When adding new Products as Ingredients in Produce

  • The product’s sell price is set to $0.00

  • The product’s sell tax is set to Tax Free

    (Be sure to update your Product List when ready)


    These new Product will automatically have the these settings

  • I Buy this: Yes 

  • I Stock this: Yes

  • I Sell this: No 


    So as you add Ingredients to your Product List, they won't show up on POS. 

 

 

5. You can use the box under Instructions to enter any notes. It’s that easy!

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Note - The Instructions field only available on Advanced Recipes or Advanced Prep plans.




Here are a few examples.

Example#1: Pizza Base | Recipe type: In batches

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Example#2: Capricciosa | Recipe type: Made to order

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Example#3: Classic Mojito | Recipe type: Made to order

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Note - The cost fields and the GP% field on the right side of the screen are accessible with the Advanced Recipes and Advanced Prep plans. To learn more about this, check out our guide on Managing your recipe cost & profit.

 

Made to order or In batches?

 

Made to order

  • These are the products that are prepared as they are ordered.
  • Examples: A pepperoni pizza or a glass of Mojito.
  • You do NOT need to track this using the Prep Tab since these are generally created one at a time right after the order is sent to the kitchen or bar.

In batches

  • These products are made in batches generally during scheduled production time.
  • Examples: baked goods like croissants or ingredients made in-house like pizza dough.
  • The batch production can be easily tracked and scheduled on the Prep Tab of Kounta Produce.
Note - as the products are either used up (e.g. when pizza dough is used to make a Pepperoni pizza) or ordered by a customer (e.g. when Pepperoni pizza is ordered on POS), this automatically updates the inventory of their ingredients. To see a more detailed description of these ingredient inventory updates, have a look at the FAQ section below.

 

If you chose the In batches recipe type, you can enter an Expected Yield on the next column. The default unit of measure for this is “units.” If you need to change this, we will discuss Units of Measure further down this guide so leave this for now.

Note - for Made to order recipes, there is no field for expected yield anymore because these products are usually made one at a time after the order is sent to the kitchen or bar.

 




Units of Measure (UOM)

So now, let’s talk about fine-tuning the units of measure. Once you’ve set these up, inventory will be automatically updated for you - all calculations working in the background. We are looking at three quantities here:

  • Expected yield of the batch in Kounta Produce (e.g. how much dough will be made?)
  • Ingredient quantities in Kounta Produce (e.g. how much flour will be used up in creating the batch of dough?)
  • Stock item quantity in Back Office (e.g. how much flour will remain in the stock levels)
Note - the stock item and ingredient is added as one inventory product in Back Office. This means the flour purchased (by the kilo) and the flour used (by the gram) in Produce recipes are supposed to be one and the same.

 


Adjusting the expected yield UOM

Let’s say that we want to change the Unit of Measure for the expected yield of each batch of Banana Bread we make.

  1. Open the Banana Bread Recipe in Kounta Produce

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  2. Select Units, then Edit Default

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  3. Now you can choose if the Banana Bread is measured by volume or weight

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  4. Then you can choose the unit of measure & default size for the Banana Bread

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Note - If you’ve chosen that the stock item is measured By weight, both kg and g will become options as units of measure. If you’ve chosen By volume, the options will be L and mL.

 

 

 


Adjusting the stock item & ingredient UOM

The Unit of Measure for an ingredient is often not the same as the Stock Product. This can easily be chosen and edited in Kounta Produce.

 

  1. Open the Recipe in Kounta Produce

  2. Select the unit of measure for an ingredient, then choose Edit Default

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  3. Choose how this ingredient is measured


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  4. Select how the Stock Product is measured as well as the unit of measure
    (If you need to update the Default Size, this can be done here too)

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  5. Finally, choose the unit of measure for the ingredient, and save your recipe.


Note - Automatically, if you’ve chosen that the stock item is measured By weight, both kg and g will become options as units of measure. If you’ve chosen By volume, the options will be L and mL.

 

 

 


Accurately track stock levels using servings for sauces, pasta, etc.

Imagine that you made 10L of Mulled Wine in a batch. Now, you’d want this to translate into 40 servings (250ml per serving) in your stock count instead of just showing 10L - because 10L on your stock count may not be too helpful.

The good news is Kounta will do all the calculations for you. And if a batch yields less (or more) than usual, the servings in the stock count will also adjust. 

Other examples:

  • Batch made 1L of gravy (10ml is one serving) = 100 units in the stock count
  • Batch made 1 kg of pasta (50g is one serving) = 20 units in the stock count

Here are the steps:

1. In the above section, we already talked about how to adjust the product’s unit of measure in the Back Office Products Info page. So choose whether the unit is By weight or By volume.

2. Still in the Products Info page, select the default size. This will be the size of the serving.  

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3. Finally, make sure that the expected yield of the batch is set up properly on Kounta Produce. The expected yield should show the raw quantities of how much is made.

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For the examples above, here are the summary of settings:

  • Mulled wine:
    • Default size in Back Office: 250ml
    • Expected yield in Kounta Produce: 10L
  • Gravy
    • Default size in Back Office: 10ml
    • Expected yield in Kounta Produce: 1L
  • Pasta
    • Default size in Back Office: 50g
    • Expected yield in Kounta Produce: 1kg

 


Frequently Asked Questions

 

Why are there already recipes on the Recipes tab of Produce if I haven’t made any?

Chances are, you’ve already added recipes in Back Office via the Kounta Inventory add-on. This add-on tracks your inventory of individual ingredients automatically with every dish sold.  

You’ll find that we have migrated any previously created recipes from Back Office into Kounta Produce - so you don’t have to. The Recipes migrated are complete with the existing components (ingredients) and their quantities. 

Note - After you have enabled Kounta Produce, this becomes the central place where your recipes are stored and managed. You will find that the Inventory tab you may have used before for the Inventory add-on becomes a shortcut going to Kounta Produce after enabling.

 

When creating a recipe, what is the difference between “In Batches” and “Made to order”?

One of the first things you’ll see as you create a recipe on Kounta Produce is the term Recipe type. You will need to choose from “In Batches” or “Made to order”

 

In batches

Made to order

Prepared:

 

 

On a scheduled production time

  • Note - You can then use the Prep tab in Kounta Produce to schedule and track production of these products.

 

After a customer has ordered the product  

 

 

 

 

Sold?

 

Generally not. But you can also create, for example, a batch of croissants which is then sold individually on POS.

 

Yes  

 

 

Example

Pizza dough

 

Seafood Pizza

 

When will stock update:

When the Actual Yield is recorded once the batch is finished

 

When sold/wasted

 

 

What stock updates will occur:

 

 

 

  • (+)  20 Pizza dough actual yield
  • (-) Flour - 500g
  • (-) Caster sugar - 2g
  • (-) Salt - 2g
  • (-) Olive Oil - 300mL

i.e. The finished product of the batch and the ingredients that was used 

  • (-) Pizza dough - 1 unit
  • (-) Pizza sauce - 30mL
  • (-) Toppings 1 - 10g
  • (-) Toppings 2 - 10g
  • (-) Toppings 3 - 10g

i.e. The finished product itself (the one showing on POS) and the ingredients that was used for it

 

Can I set my product to be in multiple units instead of a single unit? E.g. a pack of 24 cheese slices?

No, not at this time. For now, we’ve focused on adding a way to set a product in mass or volumetric units (. g, kg, mL or L) - since these are units that are the most often used in the kitchen. 

 

Why do all my ingredients have ‘Units’ displayed next to the quantity? 

This is the default setting but you can change these quantities to be specified in g, kg, mL or L (instead of just ‘Units’)

Note - All recipes migrated from Back Office (those made via the Kounta Inventory add-on) have ingredients with a default unit of ‘Units’.

 

Can I add units and default sizes in bulk?

If you have a long list of products you can easily add units and default sizes using a CSV import. If you’ve used this before, you will notice two new fields in the csv:

  • column F - Unit
  • column G - DefaultSize

1. To enter a unit under column F for your product, choose from the following options: g, kg, mL, L, or unit.

Note - these are case insensitive

2. Then, simply enter the number for the Default Size under Column G

 

When I make changes to a recipe, will this change be reflected automatically? 

In Produce, all sites/users within the company can view the most updated recipe in real-time - no need to refresh Produce.

However, you will need to re-sync your POS, so that the latest recipes are used to update your stock levels. You can do this by selecting the menu icon then Sync in order to keep your inventory up to date with the latest recipe changes.

 

How do I manage the cost & pricing of my recipes?

You’ll be able to see fields for ingredient cost, unit cost, total cost, and etc. on the recipe page. These collection of fields is the recipe cost calculator. If you want to learn more, check out this guide on Managing your recipe cost & profit.

 


What’s my next step?

 

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