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Managing Online Orders with Lightspeed POS

In peak service you can't afford to let anything slow you down. So if your customer is choosing to order before they arrive for pickup, from their table with a digital menu, or even for delivery, Lightspeed can help keep things moving.

Let all your orders flow directly into your Lightspeed POS so your staff don't have to worry about more devices than they have to. With Lightspeed all your orders can easily be accepted, or even sent straight to production. E
fficiently manage your online availability as well as your end-to-end workflows by using any of our ordering integrations to centralise workflows.

This guide covers how to manage online orders and your availability from Lightspeed POS.

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What’s in this guide?

Before you begin

Managing your online availability

Accepting orders on POS

Letting orders Pass-Thru to production

When an order is ready

When an order is collected

Frequently Asked Questions

 

 

Before you begin

You will need:

 

Managing your online availability

Sometimes you need to slow things down to maintain control in service. With Lightspeed POS you can easily update your prep times or stop orders coming through when you reach capacity.


Temporarily disable Online Orders 

  1. Select Online from POS
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  2. Choose All or individual channels
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  3. Select update to confirm 

Note: If you are using Lightspeed Delivery powered by Deliverect you will need to adjust your availability here: lightspeed.deliverect.com

 

 

Adjusting prep time

  1. Select Online from POS
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  2. Open the Adjust prep time menu
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  3. Select a prep time
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  4. Select update

 

Order Workflows

When a customer places an order online from an app on their phone, your website or from a device in your venue, there are 2 things that can happen. The first is that your staff will be alerted to a new order and choose to either Accept or Reject the order. 

Accepting orders on POS

  1. A new order alert can be seen and heard
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  2. Select Orders
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  3. Open the new order and select Accept or Reject
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    Note: If you choose Reject, you can select a reason

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Letting orders Pass-Thru to production

The second way to manage orders is to have orders accepted automatically and let them go straight to production. If you would like to do this, be sure to enable Pass-Thru Printing first.

This will need to be enabled in Lightspeed and in your ordering integration's settings. Not all ordering integration are compatible with Pass-Thru Printing, so it is best to confirm with your Account Manager first.

Once this is setup, all orders will be automatically accepted on POS. This will free up staff so they can focus on in store guests and other operations. 

 

When an order is ready

Sometimes it's best to let customers know when an order is ready to be collected. However, sometimes you don't want any extra steps after an order has been accepted and paid for.

When choosing an ordering integration, it's best to talk to your Account Manager who can recommend one that will best suit your needs.

For those who would like to let customers know their order is ready after it has been accepted with the steps above.

  1. Open Orders
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  2. Select Pending
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  3. Open Order
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  4. Select Ready 

 

When an order is collected

For some venues it's important to track when a delivery driver or customer collects their order. With Delivery and Pick-up orders your staff can easily see which orders are due to be collected and with a swipe and tap can mark as complete.

  1. Open Orders
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  2. Select Online Orders
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  3. Swipe the order being collected
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  4. Select Update to 'Complete'

 

Pro tip: You can choose to have orders complete when they are marked as ready, or automatically complete after 15 or 30 minutes, or after service.

Head over to Site Information in Back Office and scroll down to find Online Ordering Settings.

 

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Frequently Asked Questions

Can customers pay for online orders using cash?

No. Your customer needs to enter an online payment method at the time of purchase e.g. PayPal or GooglePay.

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